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Oregon Library Association Support Staff Division Executive Committee Meeting Minutes Willamette University Library November 13, 2009
In attendance: Rea Andrew, Susan Bacina, Diane Bolen, Sarah Cunningham, Susan Gilmont, Margaret Harmon-Myers, Kristynn Johnson, Jessica Rondema, Cathy Zgraggen
September Minutes: Approved
Officer Reports
Chair – Susan G.: -Susan requested that we incorporate an action item review at the end of our meetings, to be sure everyone knows their assignments (and to try to say “Action item” to make it clear for recorder)
Past-Chair – Cathy: -More information about OLA dropping relationship with PNLA -Withdrawing mainly due to the lack of leadership within organization -Substantial amount of money being spent to send our rep to their conferences -Not enough return; more like a social gathering -No website, no online registration for conferences, lacking membership, etc. -More details can be found in OLA meeting minutes regarding dropping PNLA -Patriot Act info – approved as submitted
Treasurer – Rea: -The transfer from McCulley’s to Shirley Roberts is going smoothly. She is her own company and is very responsive, making this a huge improvement. She is still going through all the records, so there is no statement yet. -Rea had Budget sheets showing annual expenditures, etc. -Memberclicks: $8,201 from conference registration -Book mending supplies; EOLA registration ($290)
Archivist – Margaret: -Margaret is currently going back through the archives with regard to conferences, gathering ideas from past events
Committee Reports
Continuing Education/Scholarships – Diane: -Melissa Treichel will not be able to take this over -Susan will send Melissa a note expressing regret that she won’t be able to participate (*Action Item*) -Melissa is trying to talk Shanel Parette into SSD, who could perhaps start with the conference committee, find out what type of workshops people would be most interested in to help with their jobs -Diane would be glad to have an assistant or be the assistant to someone, working with them or stepping back if they feel fully capable. -Kate Schwab of Multnomah County Library is on the conference committee, and may be interested in taking over (assisting with…) C.E. -A number of people have already asked about book mending for the conference (or otherwise) in the valley; Carolee Harrison wants to do another session
Scholarship – Diane: -Nothing to report for scholarships
Membership/Outreach – All: -Margaret and Cathy unknowingly posted info on the blog at the same time, got six immediate replies -Next week Cathy will begin contacting members individually beginning with the “Ks” -Susan B. has sent out a few emails, reaching out to people; some people are hesitant to become part of OLA/SSD because have to pay the fee (although it is tax deductible if you itemize) -Susan G. has heard that some people believe we are too broad and would not apply to people who think their jobs are too technical or specialized -At Willamette, most people are members of ALA instead of OLA -Some people don’t seem to want to bother, even though they get discounts on conferences and workshops -Margaret suggested a marketing campaign, which is usually difficult for libraries and librarians -Branding: perhaps we should spruce up the logo a bit, or at least add some color -Jess suggested creating business cards or postcards (or even pencils) with the SSD logo, Memberclicks, and blog name: Supportability (with web address), to hand out at conferences so people have something tangible to take away with them, as a reminder; Margaret will follow up (*Action Item*) -Cathy will send out a reminder about SSD scholarships on Libs-Or (*Action Item*) -Hopefully someone will get certified and tell people that you are never too old or young…hopefully write an article about experiences
Conference – Margaret: -Conference Committee consists of six people, in addition to Margaret: Gene Thompson, Eugene Public Library Maresa Kirk, Eugene Public Library Kate Schwab, Multnomah County Library Dale Tigner, Deschutes Public Library Kristy Kemper Hodge, Salem Public Library Lauren Mathisen, Lake Oswego Library Margaret Harmon-Myers, Eugene Public, Chair
-Margaret has posted on blog that we have a committee -“Sweet Sixteen” theme because it will be the 16th year of SSD Gateways -Brainstorming ideas for workshops: “16 ways to ___” (save money, stretch budget…) -Meet and greet could include 16 things you don’t know about SSD -Keep doing Day in the Life -Diversity – could we also incorporate invisible disabilities such as memory loss or dyslexia? -More people may attend book mending because there is no OLA conference this year -$10,000 budget for conference committee -Jey had given Margaret papers about the reservation at the Salem Convention Center/Phoenix Grand, but there was an unclear mention of breakfast (“coffee session”)? -We will have our own AV people from Willamette (Bill Kelm and Rich Schmidt) -Someone from New York emailed and expressed interest in being part of the conference committee…Susan will follow up -Cathy will send thank you letters/emails to 2009 conference committee members (*Action Item*)
Webmaster report – Sarah: -Sarah will have the SSD Facebok profile up by January meeting (*Action Item*) -She will also be sure that the blog connects to Facebook and vice versa -Showed us the Google analytics: some out of state people, but majority were from Salem (although it is important to note that Salem is referred to as “Keizer” in these reports) -Sarah will also post a mention about the blog on Libs-or and on OLA databases(*Action Item*) -Amount of posts and visits are growing; we will see what happens after Libs-or post -Perhaps put in a plug at EOLA about the blog -Sarah and Jess will put the September meeting minutes on the webpage (*Action Item*) -Susan B. will email Libs-or to remind people that Adventures in Libraryland can be from any member of SSD, not just board members (*Action Item*) -Give Sarah plenty of advance notices and information about online registration for the conference -Diane posted book mending tips on the blog -Susan had the idea of having board members share good ideas -Jess suggested something like “Light Bulb Moments,” maybe a monthly segment -Certification would be a good “Day in the Life” -Susan predicted that out of 10 getting certified, 2 or 3 will have their lives changed by the experience; Susan has a goal that it will one day be entry level, below bachelors and masters, but more than just a high school diploma
Old Business
-EOLA report: -Diane and Jey only had about five people for their book mending workshop, but close-knit group worked well. They did not have many books needing repair because Diane had just sent them to their binder, but library brought own “well loved” public library books -Susan’s presentation about certification was met with some skepticism, but she made some contacts, and had a few people wanting position descriptions. -Jey – history of organization; dwindling, wanting to become a round table? Help them rebuild, etc. -Overall a very rewarding trip
-Working on getting member-at-large to replace Suzanne Sager -Carrol Barton from Lane Community College has accepted but is still awaiting approval. We haven’t had a member-at-large from a community college yet
-We will look into the idea of OLA helping develop librarian resource list for certification. -This would not be mentoring, but rather people acting as a resource for those getting certified; it would be good to have OLA support (librarians may respond better to requests from OLA, rather than SSD). -Rea mentioned the Oregon State Library as a resource; as they are here to help all the other libraries (mentioned Katie Anderson of Library Development)
-Susan posted “Certification – Why Bother?” on the blog (Adventures in Libraryland)
-Presentation to happen at OSU - Janet wants to push certification, have numbers, goals; many of the OSU employees are long-term and may need some shaking up. Janet won an award, received $1,000, which she put into staff training
-Cathy will be attending a “train the trainer” workshop in December and follow that with Customer Service training in January and February for all staff at Deschutes Public Library. This is the first in a series of trainings that will take place for all the staff over the next two years
-Deschutes Public Library will pay the tuition for an MLIS. Cathy spoke with the DPL director about the possibility of scholarships for certification. He would like to discuss the possibility in March when the new budget plans begin
New Business
-Cathy presented her proposal to have 2011 conference at the Oregon Garden -Centrally located on a hill in Silverton -Price includes ticket for gardens and a lunch and tote bag -Tram running all the time around the garden -103 guest rooms, decks, patios, spa, pool, 80 acres of gardens -Less expensive than Newberg, but more than Keizer -Nice change of pace for a conference -Still time before 2011 conference, but have to make reservation well in advance -Need to sign contract and put down deposit very soon ($250 to hold the date) -They may be able to do a session about “Going Green” -Interested in Orchid room, Trillium room, and Lotus room -We can bring our own equipment -Diane made a motion that we book the Oregon Garden for the 2011 conference, it was seconded by Cathy, and motion was carried
-Cathy will look into surveying the membership, similar to the survey Garrett Trott did at Corban University -What are the biggest obstacles facing you in your job or in your institution?
-Sarah mentioned a presentation about Gen Y in the workplace that Joel Henderson gave at the Diversity Conference, as a possible conference workshop
-Cathy will send us information about LibSup (National Support Staff Division) (*Action Item*)
Next meeting
-Video (Polycom) - virtual conference, January (15th, 22nd, Friday) 11am-2pm
List of Action Items
-Susan G.: -Send Melissa note expressing regret that she is unable to participate
-Margaret: -Follow up about creating something tangible with our name and web addresses for people to take with them at conferences
-Cathy: -Send out a reminder about SSD scholarships on Libs-Or -Send thank you letters/emails to 2009 conference committee members -Send us information about LipSup (National Support Staff Division)
-Sarah: -Have SSD Facebook profile up by January meeting -Mention blog on Libs-or and OLA databases -Post September meeting minutes on our webpage (have Jess send them)
-Susan B.: -Email Libs-or to remind people that Adventures in Libraryland can be from any member of SSD, not just board members
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